What Does Word Use To Mark Potential Grammatical Errors?

Lesson 6: Checking Spelling and Grammar

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Introduction

Lesson 6

Are you worried near making mistakes when you type? Don't be. Give-and-take provides you with several proofing features that will help you produce professional person, error-costless documents. In this lesson, you will learn about the various proofing features, including the spelling and grammar tool.

Checking spelling and grammar

To brand your document appear professional, you'll desire to make sure it is free from spelling and grammar errors. Give-and-take has several options for checking your spelling. Y'all tin run a spelling and grammar check, or yous can allow Give-and-take to check your spelling automatically as yous type.

Optional: You tin can download this case for extra do.

To run a spelling and grammar check:

Go to the Review tab.
Click on the Spelling & Grammar command.
The Spelling & Grammer command
The Spelling and Grammar dialog box will open up. For each mistake in your document, Word volition endeavor to offer i or more suggestions. You can select a proffer and click Change to correct the error.
Correcting a spelling error
If no suggestions are given, you tin manually type the right spelling.
Typing a correction

Ignoring "errors"

The spelling and grammar check is not ever correct. Especially with grammer, there are many errors Word will not detect. At that place are likewise times when the spelling and grammar check will say something'southward an mistake when information technology's actually not. This often happens with people's names, which may not be in the dictionary.

If Word says something is an fault, you can choose not to modify information technology. Depending on whether it's a spelling or grammer mistake, you tin can cull from several options:

For spelling "errors"

Ignore Once: This volition skip the give-and-take without changing it.
Ignore All: This will skip the word without changing it, and information technology will also skip all other instances of this word in the document.
Add together to Dictionary: This adds the word to the dictionary so it will never come up equally an mistake. Make sure the word is spelled correctly before choosing this option.

For grammar "errors"

Ignore Once: This will skip the "error" without changing it.
Ignore Dominion: This volition skip this "error" and all other instances that relate to this grammar rule.
Next Sentence: This skips the sentence without irresolute it and leaves it marked as an error. This means it will still evidence upwards if you practise some other spelling and grammar check later on.

If you're not certain almost a grammar mistake, you can click Explicate to see why Word thinks it's an error. This tin can help yous make up one's mind whether you want to change it.

Automated spelling and grammar checking

Past default, Word automatically checks your document for spelling and grammer errors, then you may not fifty-fifty demand to run a carve up spelling and grammar check. These errors are indicated by colored wavy lines.

The red line indicates a misspelled word.
The green line indicates a grammatical error.
The blueish line indicates a contextual spelling error. This feature is turned off by default.
Spelling and grammar errors

A contextual spelling error occurs when the wrong word is used merely the word is spelled correctly. For example, if you write Deer Mr. Theodore at the beginning of a letter, deer is a contextual spelling fault considering honey should take been used. Deer is spelled correctly, just it is used incorrectly in this letter.

To use the spelling check feature:

Right-click the underlined discussion. A menu will appear.
Click the right spelling of the word from the listed suggestions.
The corrected discussion will announced in the document.
Correcting a spelling error

You tin can choose to Ignore an underlined discussion, add it to the dictionary, or become to the Spelling dialog box for more options.

To use the grammar bank check feature:

Right-click the underlined word or phrase. A bill of fare will appear.
Click the correct phrase from the listed suggestions.
The corrected phrase will appear in the certificate.
Correcting a grammar error

You can also choose to Ignore an underlined phrase, go to the Grammar dialog box, or click About This Sentence for information on the grammer rule.

To change the automatic spelling and grammer cheque settings:

From Backstage view, click Options.
Clicking the Options command
Select Proofing. The dialog box gives yous several options to cull from.

If you don't want Give-and-take to automatically check spelling, uncheck Cheque spelling as yous type.
If y'all don't want grammar errors to be marked, uncheck Mark grammar errors equally you lot type.
To bank check for contextual spelling errors, cheque Use contextual spelling.

Changing the Proofing Options

If you lot've turned off the automated spelling and/or grammer checks, you can still run a check by going to the Review tab and clicking the Spelling & Grammer button.

To hide spelling and grammer errors in a document:

If y'all're sharing a document like a resume with someone, you might not want that person to see those annoying red, light-green, and blueish lines. Turning off the automatic spelling and grammar checks only applies to your figurer, so the lines may withal show up when someone else views your document. Luckily, you can hide spelling and grammer errors in a document so the lines will non bear witness upwardly on any computer.

From Backstage view, click Options.
Select Proofing.
In the drop-downwards box side by side to "Exceptions for:" select the right document (if you have more than one certificate open).
Creating exceptions for a certificate
Put a check mark side by side to Hide spelling errors in this certificate just and Hide grammar errors in this document simply.
Click OK.